Feature Overview

You can find a list of limitations and risks related to document templates in this document.

What is a document template?

1. Certain regulations mandate the creation of declarations, certificates, technical documentation and other documents. Such documents can be requested by national authorities and marketplaces, such as Amazon.

2. The document templates are based on legislation and/or official guidance documents.

Which templates are included?

You can find a list of US, EU and UK templates (and the data and versions these are based on) in these documents:

• US Database
• EU Database
• UK Database

How do you create document templates?

1. We base document templates on what is written in legislation and/or guidance documents.

2. For example, the EU Declaration of Conformity is based on the EMC Directive 2014/30/EU > ANNEX IV.

How should we use document templates?

1. Start by selecting a document template relevant to your product.

2. You must carefully read the instructions in the right sidebar and follow these guidelines:

• You may need to make edits to the document template headlines before adding information.
• Open the source link and select the latest version of the relevant legislation, guidance page or other source
• Ensure that you fill in a template based on the latest available version of the source/s

Note: The templates are only updated during an annual audit in October. As such, the templates may be outdated if the source (legislation or guidance document) is updated after the annual audit. It is therefore important to check the latest source version.

3. Add information to the fields and upload image files (when necessary). Note that some documents can only be issued if there is other supporting documentation, such as test reports.

4. Download a PDF copy of the document after completion and ensure that you maintain backups at all times.

Note: Certain regulations require that documents be maintained for a certain period of time (e.g., 10 years after you have placed a product on the market). Further, some documents must also be printed and signed.

Sources and versions

1. Each document template is based on legislation texts and/or official guidance pages/documents.

2. We primarily use data from the following sources:

• europa.eu
• EUR Lex
• eCFR
• US government agency websites (e.g., CPSC, FCC, FDA, DOE, FTC, and USDA)
• gov.uk
• legislation.gov.uk

3. Each document template entry is based on the source version available at the time of writing.

4. You can find information about the document template versions, sources, and how we manage updates in the following documents:

• US Database
• EU Database
• UK Database

Limitations and risks

You can find a list of limitations and risks related to the Document Templates in this document.

Do you provide templates for all documentation required in the US, EU and UK?

No, we only provide the templates listed here:

• US Database
• EU Database
• UK Database

We do not claim to provide templates for all documentation/certification requirements in existence in the mentioned markets, or that may apply to a particular product.

How do you keep the Document Templates up to date?

The templates are only updated during an annual audit in October. As such, the templates may be outdated if the source (legislation or guidance document) is updated after the annual audit. It is therefore important to check the latest source version.

The template must be adjusted based on the latest version of the relevant article, annex, regulations, part, or guidance document before it is filled in.

What can happen if I don’t have the mandatory compliance documents?

Lacking the mandatory product certificates and other compliance documents can result in a recall, or that your products are removed from marketplaces such as Amazon.